AD Dental Surgical Guide Portal

Privacy notice

Pre-launch draft: this notice must receive final data-protection review before clinical uploads are activated.

Dr Venkata Satya Aditya Dubagunta trading as AD Dental, 14 Derwent Street, Blackhill, DH8 8LU, operates this portal. Questions or data-rights requests may be sent to TCO.consett@ad-dental.co.uk.

Information used

We use dentist identity and professional details, contact information, referral and case information, communications, delivery details, authentication records and security audit logs. Clinical information may include special-category health data. Clinical-file upload is currently disabled.

Why it is used

Information is used to verify dental professionals, provide surgical-guide planning and production services, communicate about cases, protect the portal, maintain clinical and business records, and meet legal or regulatory duties.

Storage and access

Portal records are held in the AWS London region with encryption and role-based access. Access is limited to authorised AD Dental personnel and the referring dental professional. Patient information is not included in routine notification emails, invoices or tracking messages.

Retention

Raw clinical files, when activated, are planned for deletion 90 days after dispatch or cancellation. Quarantined uploads are planned for seven days. Security and audit records are retained for 400 days unless a longer period is legally required.

Your rights

Depending on the circumstances, individuals may request access, correction, restriction, objection, portability or erasure, and may complain to the UK Information Commissioner’s Office. Some records must be retained for clinical, contractual or legal reasons.